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A Step-by-Step Guide to Getting Your Credentials Notarized

Updated: May 22

Are you in the process of applying for a job, furthering your education, or pursuing other important life endeavors that require notarized credentials? Notarization is a crucial step to ensure the authenticity of your documents. In this guide, we'll walk you through the process of getting your credentials notarized, from start to finish.

1. Identify the Documents: The first step is to determine which documents need notarization. Common documents include academic transcripts, diplomas, professional licenses, affidavits, and legal forms. Make a list of all the documents you need to have notarized.

2. Find a Notary Public: Locate a qualified notary public in your area. Notaries are typically found in places such as banks, law offices, government agencies, or even as mobile notaries who can come to your location. Ensure that the notary you choose is licensed and authorized to perform notarizations in your province or jurisdiction.

3. Make an Appointment: Contact the notary to schedule an appointment. This ensures that they will be available to assist you and can allocate enough time to notarize your documents properly.

4. Gather Your Identification: You will need to prove your identity to the notary. Typically, you'll need a government-issued photo ID, such as a driver's license or passport. Make sure your ID is current and not expired.

5. Sign the Documents in Front of the Notary: In the presence of the notary, sign the documents that need to be notarized. Do not sign them in advance, as the notary must witness your signature.

6. Present Your Documents: Hand over your documents to the notary. They will review them to ensure they are complete and properly signed.

7. Pay the Notary Fee: Notaries charge a fee for their services. Be prepared to pay this fee, which can vary depending on your location and the number of documents you need notarized. See for prices.

8. Take the Oath/Affirmation: For some documents, you may need to take an oath or affirmation in front of the notary, stating that the information in the document is true and accurate to the best of your knowledge.

9. Notarization: The notary will then apply their official seal or stamp to the documents and complete a notarial certificate, including their signature, date, and any other required information.

10. Receive Notarized Documents: Once the notarization process is complete, the notary will return the notarized documents to you. Ensure that all seals, signatures, and dates are clear and legible.

11. Keep Copies: It's a good practice to make copies of your notarized documents for your records. This can be useful in case you ever need to provide the same documents in the future.

12. Submit Notarized Documents: Finally, submit the notarized documents to the relevant institution or authority that requires them, whether it's an employer, school, government agency, or any other entity.

Remember that notarization is not a guarantee of the content's accuracy or validity; it merely verifies the identity of the person signing the document. With your credentials properly notarized, you can have confidence that your important documents will be accepted and recognized by the parties that require them.

In conclusion, getting your credentials notarized is a straightforward process that adds a layer of security and authenticity to your important documents. By following these steps and working with a qualified notary public, you can ensure that your notarized credentials are ready for whatever journey lies ahead.

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