I provide a variety of services to help you with certifying your documents. Whether you need a signature witnessed for a contract, a copy of your drivers license certified as a true copy, or an affidavit commissioned, I am here to help. Below are a few of the things I can help you with. This list is not exhaustive! If you are unsure if I can help, please do not hesitate to call, email, or fill out the contact me form on this website.
VIRTUAL APPOINTMENTS AVAILABLE FOR AFFIDAVITS/OATHS AND STATUTORY DECLARATIONS.
If you need some help finding the right legal provider, this link is very helpful: Choosing the Right Legal Professional.
All services are governed by the Terms and Conditions.
Witnessing a Signature
The name on the document being signed must exactly match your ID. If the document has the wrong name, I will ask you to amend it and write in your full legal name. The documents I witness can be used for use anywhere in Canada or abroad. Additionally, the document can be in any language as the notary's role is not to confirm the contents.
If the document requests a separate witness (in addition to the notary), I cannot both act as the notary witness and the standard witness. You need to provide a separate witness. I may be able to provide a witness, please contact me if you require this service.
Certifying a True Copy
A notary public is the only profession in Ontario able to certified copies as identical to the original.
I can certify true copies for both international and domestic purposes.
Please book an appointment and bring both the original document as well as photocopies. Additionally, please note that if you photocopy multiple pieces of identification onto one page, each image requires a certification as a true copy. I do charge per image. The document does not need to be yours or even in English as a Certified True Copy just means that it is a copy. I do not confirm the information contained in Certified True Copies.
I will certify true copies in either colour or black and white. However, it is best to ask the organization or person you will be sending the documents to and check what their preference is before making your copies.
A sworn declaration is a set of facts set out on paper and sworn in front of a person authorized to administer oaths. In Ontario, a Notary Public is authorized to administer oaths binding you to the sworn declaration.
Sworn declarations are not complicated documents and I am not concerned with the contents of the document. A notary's role is to confirm the name on your identification is the same as the name on the sworn declaration. When I have confirmed the identity of the signer, I will administer the oath.
Remember to bring any schedules, appendices, or documents referenced within the sworn declaration as a small stamp will be placed on the additional pages.
VIRTUAL APPOINTMENTS AVAILABLE.
An affidavit is a written document that lists a series of statements. These statements are then sworn before a notary and may be used as evidence in a trial. The person swearing the document is swearing that the contents of the affidavit are true. It is very important to review your affidavit before swearing it to ensure you know what you are confirming for the court. It is illegal to lie on an affidavit.
Affidavits are most commonly used to confirm evidence in a court proceeding. However, affidavits can be used for a wide variety of matters outside of the court room.
Notaries in Ontario are empowered to swear affidavits. This act "binds" the person swearing the oath to ensure the contents of the affidavit are true. A notary's role when swearing an oath is simple. A notary is not confirming the information themselves, but rather physically witnessing someone swear that the information is true. Please do not sign the affidavit before you bring it. I will ask you to cross out your signature before swearing the oath. You will be asked to re-sign the document after the oath above your crossed out signature.
Also, if your affidavit refers to an "exhibit" remember to bring those exhibits to your appointment. I must make certain notations on all exhibits before your affidavit will be considered "valid".
Electronic Document Notarization
With our increasingly online world, a lot of documents are provided in an electronic format only (bills, bank accounts etc). These documents require a special process to notarize. In these cases, I will ask you to sign into the website where the document is located. I will observe you signing in and will note where the document originated. I will also write a small note stating that the original was observed online, where it was observed online, and that the document is a true copy of an online document.
Please note, a notary public typically only certifies a true copy of an original physical document. The laws have not kept pace with society and the organization you are communicating with may not accept an electronic notarization. I recommend that you confirm with whatever organization is requesting the documents as to whether they will accept an electronic notarization.
Affidavit of Identity
An Affidavit of Identity is used when you have lost all of your pieces of government issued photo identification. When you go to the government to get new documents, the government office will ask you to swear what is called an "Affidavit of Identity".
This process involves several steps to complete. You will need to prepare an Affidavit of Identity where you swear you are who you say you are. In addition, you will need to bring someone who knows who you are and who also has a piece of current government issued photo identification. At the same time as when you swear your oath, the other person will also swear that they know who you are and can attest to your identity. This other person will have to present their piece of government issued photo identification. It is best to bring a family member, however, a friend who has known you for some time can also be an effective party.
VIRTUAL APPOINTMENTS AVAILABLE.